OFFICE OF

THE CLERK

The Clerk is the official document and record keeper for the municipality and is responsible for maintaining all records according to a record retention schedule. As a result, the Clerk is the main point of contact for the following municipal records services:

  • Obtaining copies of bylaws pertaining to a specific matter
  • Birth registrations and death statements are received by the Clerk’s Office which is the Division Registrar for Cochrane. The Division Registrar is responsible for ensuring all forms are properly completed; the information is recorded and then forwarded to the Registrar General’s Office in Thunder Bay. Copies of birth and death certificates are issued only from the Registrar General’s Office. Applications for these can be obtained at Town Hall.
  • The Clerk’s department offers civil ceremonies to couples who are looking to have a simple, non-religious marriage ceremony.
  • The Office of the Clerk ensures all communications that come in by mail or email is directed to Council by way of departmental reports or on the next Council agenda. Items desired to be placed on the Council agendas must be delivered in writing to the Clerk by 1:00pm on the Thursday preceding the meetings of Council, or the items will be omitted into the next agenda.
  • The Clerk is the Returning Officer for the municipal elections which are held every four years. The next election is in 2022.
  • Marriage Ceremonies
  • Municipal Elections

Civil Marriage

CEREMONIES

The Clerk’s department offers civil ceremonies to couples who are looking to have a simple, non-religious marriage ceremony. In order to be married the couple will need to have reserved and met with their chosen marriage commissioner and hold a valid completed marriage licence. Download our complete civil marriage information and application guide for couples interested in this service.

BOOKINGS & FEES

In order to book their marriage commissioner, couples must pay the $315.00 fee to the municipality by cash, cheque or debit and complete the marriage ceremony booking agreement. Following reception of the form and payment, a meeting with the selected commissioner will be organized.

MANDATORY MEETING

At least one meeting with the commissioner prior to the wedding is mandatory for couples requesting the service. The meeting will take place at Town Hall and couples will need to bring the following items to the meeting:

  • Valid marriage licence
  • Completed civil ceremony questionnaire
  • Receipt of payment for the civil ceremony
  • One piece of current, valid photo identification

Your first step is to go through the information package checklist and to fill out the necessary applications. Be sure to do that first and foremost.

LOCATIONS

Couples may be married in Council Chambers at the Town Hall or at an alternative location, such as a residence, a restaurant or a park.

No decorations, confetti, bubbles, or incense permitted in or around the facility being used for the marriage ceremony.

ALICE MERCIER
CLERK
171 Fourth Avenue
Cochrane, ON P0L 1C0
Telephone: (705) 272-4361 ext. 231
Fax: (705) 272-6068
Email: alice.mercier@cochraneontario.com
Civil Marriage Package

MARRIAGE LICENCE

To apply for a marriage licence, please refer to the information below. If you have any additional questions, you are encouraged to contact Town Hall and the Clerk’s department by email or phone.

Please note that the fillable application form and general information on the issuance of a marriage licence can be found on the Service Ontario website.

HOW TO APPLY

  1. Download the marriage licence application form (hard copies can also be picked up at Town Hall)
  2. Complete and sign (original signatures) and date the application form (both applicants)
  3. Book an appointment with Town Hall. Marriage licences will be issued by appointment only
  4. Provide the following items for your appointment:
    1. Marriage licence application form: completed and signed
    2. Identification: two pieces for each applicant (see Acceptable Identification)
    3. Divorce documents: Certificate of Divorce (original or court-certified) or other foreign divorce documents (see Out-of-Country Divorces)
  5. Provide payment for the $130.00 marriage licence fee

ACCEPTABLE IDENTIFICATION

Both you and your partner must provide two pieces of original, valid, government-issued identification. At least 1 piece of identification must include a current photo and signature. We cannot accept expired identification. Examples of acceptable identification include:

  • Birth certificate, including change of name certificate
  • Valid driver’s licence
  • Valid passport
  • Ontario photo health card
  • Record of immigrant landing
  • Canadian Citizenship Card
  • Valid Ontario Photo Card

OUT-OF-COUNTRY DIVORCES

If you were divorced outside of Canada, you will need to provide certain documents to prove that you are no longer married. The government needs to validate these documents. This process can take up to 4 weeks. Please refer to Service Ontario for further instructions.

MARRIAGE LICENCE APPLICATION

You can download a copy of the marriage licence application from the Service Ontario website. Hard copies also available at Town Hall.

Municipal

ELECTIONS

Cochrane’s 2022 Municipal Election is taking place on October 24, 2022. The Clerk’s Department is responsible for the coordination and management of the Municipal Elections. In accordance with the Municipal Elections Act, every four years the Clerk, as Returning Officer, conducts elections for the offices of Mayor, Councilors, and School Board Trustees.

Key Dates

Nomination period begins May 02, 2022

Nomination Day – last day to submit or withdraw a nomination is August 19, 2022 by 2:00 p.m.

Nominations are certified on August 22, 2022 by 4:00 p.m.

First possible day to hold an advance vote is September 24, 2022

Voting Day – October 24, 2022

Deadline for candidates to file financial statements is March 31, 2023


Quantity of Electoral Representatives

In 2022, voters in Cochrane will be electing the following number of representatives:

Mayor 1 to be elected
Councillors 6 to be elected
English Public School Board 1 to be elected
English Separate School Board 1 to be elected
French Public School Board 1 to be elected
French Separate School Board 1 to be elected

Who is Running

List of Candidates for the 2022 Municipal Election – Unofficial

Office of Mayor

Office of Councillor

Office of English Language Public Trustee – District School Board Ontario North East

Office of English Language Separate Trustee – Northeastern Catholic District School Board

Office of French Language Separate Trustee – Conseil Scolaire Catholique de District des Grandes Rivieres

  • GÉNIER – OUELLETTE, Lynn

Office of French Language Public Trustee – Conseil Scolaire Public du Nord-East de l’Ontario

A full list of certified candidates will be posted to this page after nominations are certified on August 22, 2022.


Information for Voters

  • Am I Eligible to Vote?

    A person is eligible to vote in the upcoming Municipal and School Board Election if they:

    • Are a resident in the local municipality or are the owner or tenant of land there, or the spouse of such owner or tenant;
    • Are a Canadian citizen;
    • Are at least 18 years old; and
    • Are not prohibited from voting under subsection 17 (3) of the Municipal Elections Act, 1996 or otherwise by law.

    Subsection 17(3) of the Municipal Elections Act, 1996 prohibits the following persons from voting:

    • A person who is serving a sentence of imprisonment in a penal or correctional institution;
    • A corporation;
    • A person acting as executor or trustee or in any other representative capacity; and
    • A person who was convicted of the corrupt practice described in subsection 90 (3) of the Municipal Elections Act, 1996, if voting day in the current election is less than five years after voting day in the election in respect of which the person was convicted.

     

    For more information on voter eligibility and requirements, please see the 2022 Voters’ Guide.

  • Voter's List

    The Voters’ List contains the names of all people eligible to vote in the 2022 Municipal Election. The list is provided to the Town of Cochrane by the Municipal Property Assessment Corporation (MPAC). If your name is on the list, you will receive a Voter Notification Card in the mail with a letter outlining your date to vote, including advanced polls, and polling station. Information from both the Federal and Provincial elections is different from the Municipal Voter’s List.

    IMPORTANT: If you have moved since the last municipal election in 2018, you will need to update your address with MPAC, by visiting mpac.ca. You can also verify your information on voterlookup.ca. This secure database can be used by Ontario residents to enter their name and the names of other household members to confirm or update your information. It is a quick way to ensure your information is up-to-date and is one method MPAC uses to collect your information.

    The Town of Cochrane will begin sending out all Voter Notification Cards in September 2022. Information will be posted prior to election day for those eligible voters who did not receive a Voter Notification Card.

  • Voting Methods

    Paper Ballots, Internet and Telephone Voting methods will be available for the 2022 Municipal Election. Eligible voters will receive a sealed and personalized Voters Information Letter through the mail. This letter will contain all the information necessary to vote online, by telephone, or in-person using a paper ballot.

    For answers to common voter questions regarding internet and telephone voting, please read the 2022 eVote Common Questions.

  • Contact

    ALICE MERCIER
    CLERK
    171 Fourth Avenue
    Cochrane, ON P0L 1C0
    Telephone: (705) 272-4361 ext. 231
    Fax: (705) 272-6068
    Email: alice.mercier@cochraneontario.com

Information for Candidates

  • Thinking of Running for Municipal Office?

    If you wish to run as a candidate in the Town of Cochrane’s municipal election, you must file a nomination paper with the Clerk. The first day to file a nomination paper for the next municipal general election will be May 2, 2022.

    Important: You cannot fundraise or spend money on an election campaign until you have filed your nomination paper.

  • Candidate's Guide

    The Province of Ontario, through the Ministry of Municipal Affairs produces a Candidates’ Guide, which provides information on registering as a candidate, campaign rules, financial filing requirements, and more.

  • Eligibility - Mayor & Council

    You are responsible for determining whether or not you are eligible to run for and hold a municipal office. The Town of Cochrane is not able to provide advice to those individuals who are proposing to run for office and encourages all potential candidates to obtain a copy of and review the Municipal Elections Act, 1996 (MEA) and consult with their own independent legal counsel for more information with respect to candidate eligibility, obligations, and responsibilities.

    You may run for municipal office if you are eligible to vote in the election and fulfill all the following requirements:

    • A Canadian citizen;
    • At least 18 years old;
    • A resident of the municipality, a non-resident owner or tenant of land in the municipality or the spouse of such non-resident owner or tenant;
    • Is not legally prohibited from voting; and
    • Is not disqualified by any legislation from holding municipal office.

    You cannot be elected as a member of council, or hold office as a member of council if you are:

    • A judge of any court;
    • A member of the Provincial Legislature, the Federal House of Commons or Senate who has not resigned from their office by the close of nominations. Proof of resignation must be provided by the close of nominations or the Clerk will not certify the nomination;
    • A candidate who failed to file the necessary financial statement or exceeded the prescribed spending limit in the last municipal election or by-election.

     

    Town of Cochrane employees who wish to run for Mayor or Councilor must take an unpaid leave of absence before filing a nomination paper and provide a copy of the documentation showing that they have taken the leave of absence and the effective date.

  • Eligibility - School Board Trustee

    You may run for school board trustee if you are eligible to vote in the election and fulfill all of the following requirements:

    • A Canadian citizen;
    • At least 18 years of age;
    • A resident within the district school board’s area of jurisdiction and qualified to vote for members of that district school board;
      • In the case of the District School Board Ontario North East, a public school elector;
      • In the case of the Northeastern Catholic District School Board, a separate school elector;
      • In the case of the Conseil Scolaire Public du North-Est, a public school elector who fits into one of the following criteria:
        • First learned and still understands French;
        • Received his or her elementary school instruction in Canada in French (This does not include French immersion or French as a second language.); or
        • Whose children received, or are now receiving, elementary or secondary school instruction in Canada in French (this does not include French immersion or French as a second language.).
      • In the case of the Conseil Scolaire Catholique de District des Grandes Rivieres, a separate school elector who meets ONE of the above criteria for French-language public school electors and who chooses to be a French-language separate school elector.

    Candidates can only qualify for one district school board seat. Candidates for the office of Trustee, cannot change their school support after Nomination Day.

    You cannot be elected as a school board trustee or hold office on any school board if you are:

    • A clerk, treasurer, deputy-clerk or deputy-treasurer of any municipality within the area of jurisdiction of the school board except those on an unpaid leave of absence;
    • A member of the Provincial Legislature, the Federal House of Commons or Senate who has not resigned from their office by the close of nominations. Proof of resignation must be provided by the close of nominations or the Clerk will not certify the nomination;
    • A candidate who failed to file the necessary financial statement or exceeded the prescribed spending limit in the last municipal election or by-election.

    School Board Employees (including supply teachers) must take a leave of absence before filing their nomination paper and provide a copy of the documentation showing that they have taken the leave of absence and the effective date.

  • Filing a Nomination

    Nominations for Municipal and School Board Election open May 2, 2022. Nominations must be filed in person at Town Hall with the Clerk of the Town of Cochrane.

    To file a nomination, you must provide:

    • Nomination Paper (Form 1)
    • At least 25 declarations of endorsements for the position of Mayor or Councilor (Form 2)
    • Current acceptable identification (available in the 2022 Candidate Guide provided by the Province of Ontario)
    • A nomination filing fee (cash, certified cheque, money order or electronic payment). The filing fee is $200 for Mayor and $100 for Councilors and School Board Trustees. Nomination filing fees are refunded to candidates once they file the required financial statements

    A nomination must be signed by the candidate and may be filed in person or by an agent during regular business hours between May 2 and August 19, 2022 (Nomination Day) before 2:00 p.m. Only documents with original signatures will be accepted. The nomination fee must also be paid at this time.

    Note: If an agent is filing the nomination paper on behalf of a candidate, they must provide the above documents and personal identification.

  • Withdrawing a Nomination

    If you no longer wish to run in a municipal election, you must file a Withdrawal of Nomination form in person before the end of the nomination period on August 19, 2022 before 2:00 p.m. You cannot withdraw after the nomination period has closed and you are still required to file a financial statement for refund of your nomination filing fee.

  • Campaign Period

    Your campaign period can begin on the day on which you file your nomination. The earliest date possible is May 2, 2022 or the start of the nomination period. Your campaign period ends December 31, 2022 or on the date your nomination is withdrawn or on August 19, 2022 (Nomination Day) if your nomination is rejected.

    Those who have campaigned for municipal and school board office are required to file a complete and accurate Campaign Financial Statement (Form 4) as required under the MEA by March 31, 2023. If your campaign will have a deficit as of the election campaign end-date, you may request an extension of the campaign period by submitting a Notice of Extension of Campaign Period (Form 6) with the Clerk on or before December 31, 2022.

  • Expenses and Financial Statements

    Now that you have filed your Nomination Papers and they have been certified by the Clerk, you are officially able to begin campaigning for office and incurring campaign expenses. If you plan to incur expenses or accept contributions, you must open a separate bank for your campaign and plan on submitting a Campaign Financial Statement (Form 4). You are responsible for keeping records of the financial activities related to your campaign.

    Please refer to the Municipal Elections Act, the 2022 Candidates’ Guide prepared by the Ministry of Municipal Affairs and Housing or consult with your own independent legal counsel with respect to your obligations as a candidate under the sections relating to campaign expenses and contributions.


Resources

2018 RESULTS

The following buttons take you to results from the 2018 election. Download the files below to review the last election for the Town of Cochrane.

2018 Final Summary of Election Results
Candidates Financial Statements
Declaration of Acclamation

The following link takes you to the previous Municipal Election Results.

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