The Clerk is the official document and record keeper for the municipality and is responsible for maintaining all records according to a record retention schedule. As a result, the Clerk is the main point of contact for the following municipal records services:
- Obtaining copies of bylaws pertaining to a specific matter
- Birth registrations and death statements are received by the Clerk’s Office which is the Division Registrar for Cochrane. The Division Registrar is responsible for ensuring all forms are properly completed; the information is recorded and then forwarded to the Registrar General’s Office in Thunder Bay. Copies of birth and death certificates are issued only from the Registrar General’s Office. Applications for these can be obtained at Town Hall.
- The Clerk’s department offers civil ceremonies to couples who are looking to have a simple, non-religious marriage ceremony.
- The Office of the Clerk ensures all communications that come in by mail or email is directed to Council by way of departmental reports or on the next Council agenda. Items desired to be placed on the Council agendas must be delivered in writing to the Clerk by 1:30pm on the Thursday preceding the meetings of Council, or the items will be omitted into the next agenda.
- The Clerk is the Returning Officer for the municipal elections which are held every four years. The next election is in 2018.
The Clerk’s department offers civil ceremonies to couples who are looking to have a simple, non-religious marriage ceremony. In order to be married the couple will need to have reserved and met with their chosen marriage commissioner and hold a valid completed marriage licence. Download our complete civil marriage information and application guide for couples interested in this service.
BOOKINGS & FEES
In order to book their marriage commissioner, couples must pay the $250.00 fee to the municipality by cash, cheque or debit and complete the marriage ceremony booking agreement. Following reception of the form and payment, a meeting with the selected commissioner will be organized.
At least one meeting with the commissioner prior to the wedding is mandatory for couples requesting the service. The meeting will take place at Town Hall and couples will need to bring the following items to the meeting:
- Valid marriage licence
- Completed civil ceremony questionnaire
- Receipt of payment for the civil ceremony
- One piece of current, valid photo identification
Your first step is to go through the information package checklist and to fill out the necessary applications. Be sure to do that first and foremost.
Couples may be married in Council Chambers at the Town Hall or at an alternative location, such as a residence, a restaurant or a park. The Town offers other locations to host the ceremony at no additional charge:
- Town Hall meeting room
- Polar Bear Habitat
No decorations, confetti, bubbles, or incense permitted in or around the facility being used for the marriage ceremony.
The application form for a marriage licence or general information on the issuance of a marriage licence can be downloaded from the Service Ontario website. Hard copies can also be picked up at Town Hall.
The form must be filled out in full and signed by both prospective parties. Marriage licences will be issued by appointment only, from Monday through Friday, 8:30am to 12:00pm and 1:00pm to 4:30pm; once the completed application, all documents and payment has been received.
In order for the licence to be issued, the couple must bring the following documentation:
- A valid marriage license
- Preferred dates for marriage service
- Preferred location for consultation and marriage service
If you have any additional questions, you are encouraged to contact Town Hall and the Clerk’s department by email or phone.
MARRIAGE LICENCE APPLICATION
You can download a copy of the marriage licence application from here or at the Service Ontario website. Hard copies also available at Town Hall.
The Clerk’s department is responsible for the coordination and management of the municipal elections. In accordance with the Municipal Elections Act, every four years the City Clerk as Returning Officer, conducts elections all community offices. The next municipal election is slated for Fall 2018.
For every election year, the following municipal offices must go through an election process, conducted by the Clerk’s department:
- Trustees on the town school boards:
- English Language Public
- French Language Public
- English Language Separate
- French Language Separate
The following links take you to results from the 2014 election. Download the files below to review the last election for the Town of Cochrane.
QUANTITY OF ELECTORAL REPRESENTATIVES
In 2018, voters in Cochrane will be electing the following number of representatives:
|Mayor||1 to be elected|
|Councillors||6 to be elected|
|English Public School Board||1 to be elected|
|English Separate School Board||1 to be elected|
|French Public School Board||1 to be elected|
|French Separate School Board||1 to be elected|
Notices for nominations are yet to be determined. The nomination form (French version) must have original signatures. It may not be faxed, mailed or emailed. You must file the nomination form in person, or have an agent file it on your behalf. If an agent is going to file the form on your behalf you should check with the Clerk to see if you are required to provide identification or additional paperwork.
The fee to file a nomination is $200 to run for Head of Council, and $100 for all other positions. This fee must be paid to the Clerk at the time you hand in your nomination form. The filing fee is payable by cash, certified cheque, money order or debit. Photo identification is also required.
Nomination papers for the School Board Trustees must be filed at the appropriate Municipal office. Nomination papers may be picked up at the Municipal Office or click the link above.
The Municipal Elections Act, 1996 requires municipalities to establish a Compliance Audit Committee to deal with complaints regarding election campaign financing. An elector who is entitled to vote in an election and believes on reasonable grounds that a candidate has contravened a provision of the Act relating to election campaign finances may apply for a compliance audit of the candidate’s election campaign finances.
Municipalities must appoint a Committee by October 1 of an election year and the appointment is for the term of the new Council.